Importing Employees

Below are the listed details that can be imported to ProTrack Warehouse. Each detail has a description, if the detail is mandatory for import or not, accepted field values, and maximum acceptable character length.

Employee Detail Description

Detail	Description	Mandatory	Field Values	Max. Character Length
First Name	Employee's first name.	Yes	Alphanumeric	40
Last Name	Employee's last name.	Yes	Alphanumeric	40
WMS Employee ID	Employee's ID that must match the employee ID sent in WMS files.	Yes	Alphanumeric	20
Effective Date	Date which the employee is eligible to begin working.	Yes	Datetime	MMddyyyy Format
Employee Status	Specify the status of an employee.	Yes	Active Inactive Temporary Terminated	40
Department Name	Specify which department the employee will be assigned to. Must match an existing department.	Yes	Alphanumeric	40
Home Facility	Specify the employee's home facility. Must match an existing facility ID.	Yes	Alphanumeric	20
Role	Specify the role of the employee which will determine the employee's user privileges. Must match an existing role.	Yes	Alphanumeric	40
Time Attendance ID	Employee's time & attendance ID. Must match the time & attendance ID sent in Time & Attendance files.	No	Alphanumeric	20
Date of Hire	Date which the employee was hired.	No	Datetime	MMddyyyy format
Supervisor ID	Assign the employee to a supervisor using the supervisor's employee ID. Must match an existing employee ID.	No	Alphanumeric	20
Activity ID	Specify which activity(s) will be the home activity(s) for the employee. Use semicolons between activity IDs when importing more than 1 home activity. Must match existing activity IDs.	No	Alphanumeric	20
Protrack User ID	Create a user ID for an employee to enable log in to ProTrack Warehouse.	No	Alphanumeric	20
Protrack Password	Create a user password for an employee to enable log in to ProTrack Warehouse.	No	Alphanumeric	24
Address Line 1	First line of the employee's address.	No	Alphanumeric	80
Address Line 2	Second line of the employee's address.	No	Alphanumeric	80
Allow Assign Grouping	Enables the employee to group assignments within the kiosk screen.	No	Y N	1
Alternate ID	Alternate employee ID which can be used in place of the employee's ID when posting reports.	No	Alphanumeric	20
City	City of the employee.	No	Alphanumeric	20
Country	Country of the employee. Must match an existing country name.	No	Alphanumeric	40
Departure Reason	Specify the reason the employee was terminated. Must match an existing departure reason.	No	Alphanumeric	100
Email	Employee's email address.	No	Alphanumeric	50
Hiring Source	Specify the source of hire of the employee. Must match an existing source of hire.	No	Alphanumeric	100
Pay Rate	Employee's pay rate. Value can be up to five numbers to the left of the decimal followed by two numbers to the right of the decimal.	No	Numeric	i.e. 10000.01
Show Performance	Enables the employee to view their performance within the kiosk screen.	No	Y N	1
Show Standard	Enables the employee to view the expected standard time when starting an assignment through the kiosk screen.	No	Y N	1

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Importing Employees