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The Department screen allows you to add, search, view, and delete departments. A department in ProTrack Warehouse is an attribute associated with an employee and is used for reporting purposepurposes.

• When an associate moves between Departments all transactions will roll-up under the associate's Home Department, since the Department is independent of transaction. Example: Home Department = Selection, Transactions Worked = Selection, Cleaning, & Receiving, all data will be reported under Selection.

Anchor_Ref126393311_Ref126393311 Anchor_Toc133051150_Toc133051150 Anchor_Accessing_the_Maintain_4_Accessing_the_Maintain_4Accessing the Maintain Department Screen
The Maintain Department screen helps you to add, search, view, delete and print departments in the systemThe associate can move in and out of other departments, but all time will be recorded to the Home Department.

To access the Maintain Department screen:

1. Log in to ProTrack Warehouse.
2. Select Department under the Employee menu. The Maintain Department screen appears.
   

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   image

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1. image Dept.jpg title Fig.133 Maintain Department

   
   
   Department Field Description

1. 1. Access the Maintain Department screen (Refer Maintain Department ).

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2. Type the Department Name and Department Description and select the facility from the Facility list.
Click Save to save the department


Field	Description
Department Name

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1. Department

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1. to which an employee can be assigned to. This field is alphanumeric and must be unique.
   Facility	Facility this department is associated with

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Facility

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1. .

   Department Description

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1. Details about the

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1. department.

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1. ^{Table 21. Department Descriptions}
   

   Info
   title Info
   When an associate moves between Departments all transactions will roll-up under the associate's Home Department, since the Department is independent of transaction. Example: Home Department = Selection, Transactions Worked = Selection, Cleaning, & Receiving, all data will be reported under Selection.

Adding Departments

To add a new Department:

1. Type the Department Name and Department Description.
2. Select the Facility from the drop down list.
3. Click Image Added to save the department.

Searching Departments

• Department Name
• Facility

To search for particular departments:

1. Click Search Image Added in the Maintain Department screen , the Search Department screen and a popup window appears.
2. You can search the department for particular departments by typing the Department Name or by selecting the facility name from the Facility list.
   

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1. image Dept Search.jpg title Fig.134

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1. Maintain Department - Search Department

   
   

   Tip
   title Tip
   To list the Departments with Department Names starting with a particular character, you can type the character in the search criteria. All the departments starting with that character are displayed in the search results list.

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1. If no search criteria are specified all the records will be listed in the 'Department Search Results' section.

   
   
2. Click Image Added Click Search in the Search Department screen. The records for the selected criteria are listed in the 'Department Search Results' section of the Maintain Department screen.
   

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1. image Dept Search Results.jpg title Fig.135

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1. Maintain Department - Search

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• If no search criteria are specified all the records will be listed in the 'Department Search Results' section.

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1. Results

Viewing and Editing Department

Departments can be viewed and edited from the 'Department Search Results' section in the Maintain Department screen. Departments can be viewed or edited based on the privileges of the user.
To view and edit the department:

1. Search and list the departments you want to view and edit in the 'Department Search Results' section by providing a search criterion (Refer Search Departments).
2. Click the department name link from the 'Department Search Results' section. The details of the selected department appear in the corresponding fields in the Maintain Department screen.
3. Change the Field Description and click Save Image Added to save update the changesDepartment.
   
   

   Info
   title Info
   Department Name and Facility fields cannot be edited

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1. once they have been saved. If you have made the changes in the field Description and do not want to save the details, click Reset before you save the changes. If you want to add a department at this point in time, Click Add to bring the Maintain Department screen to the Add mode.