"Schedules" are used in ProTrack Warehouse to define when an employee's work day starts and ends, and when he or she takes breaks and lunches. ProTrack uses Schedules to automatically allocate time for these daily activities that are typically not captured or recorded by any other host systems (such as WMS). These scheduled activities may include:
- Start of Shift
- Breaks (1 or more)
- Lunch
- End of Shift
A single employee may work different Schedules on different days - this day-to-day configuration is set up using a Schedule Group.
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- The term "Schedules" should not be confused with "Work Schedules". "Work Schedules" in ProTrack are date-specific instances of a specific employee's work day. ProTrack creates a unique Work Schedule for every employee on each day that they have assignments. An employee's configured Schedule for a particular day is used to build that day's Work Schedule.
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Maintaining Schedules
The Schedules screen allows creating, viewing, editing, and deleting of schedules within ProTrack Warehouse. Functionality Available operations on this screen will vary depending on the user privileges.
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- Log in to ProTrack Warehouse.
- Select Schedules under the Employee menu. The Maintain Schedules screen appears.
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image | Emp Sch.jpg |
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title | Fig.115 136 Maintain Schedule |
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Maintain Schedules Schedule Field Description
Field | Description |
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Schedule Name | Name for a schedule which can be alphanumeric and must be unique. |
Facility ID | Facility which a schedule will be associated to. |
Effective Date | Date which a schedule will be effective. |
Expiration Date | Date which a schedule will expire. |
Start Time | Start time of a schedule. |
End Time | End time of a schedule. |
Activity Type | Select the activity type from the list: Start of Shift = Start of day, End of Shift = End of day, Breaks/Lunch = Blank. |
Start Time | Enter the start time for this activity. |
Duration | Enter the duration in minutes or hours for this activity. |
TA Sourced | Start of Shift, Lunch, and End of Shift timestamps can be updated based on a Time and Attendance punch. If the activity can be updated by Time and Attendance then select the check box that corresponds to the activity. |
TA Time Code | If the activity timestamp can be updated by Time and Attendance punch then select from the list what timestamp to accept: Start of Shift = Start Time, End of Shift = End Time, and Lunch = Lunch. |
Table 2022. Schedules Maintain Schedule Descriptions Anchor |
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_Toc133051158 | _Toc133051158 | Anchor |
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_Add_Schedules | _Add_Schedules | Add Schedules
You can add a schedule(s) to an employee
Adding a Schedule
To add a schedule:
- Type the schedule name using the Maintain Schedule screen.
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_Toc133051515 | _Toc133051515 | Maintain Schedule - Add Schedule
Type the Schedule Name. This cannot be changed once the Schedule schedule is saved, so it is recommended you use a descriptive name that will not change over time. - Select the Facility facility for which the Schedule will be used from the drop down list.
- Set the Effective Date and Expiration Date of the ScheduleClick Image Added to set the effective date and expiration date of the schedule.
- Enter the Start start and End Times end times of the schedule.
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- Users familiar with earlier versions of
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- ProTrack Warehouse may note the absence of the Start and End buffer values on this screen. As of version 7.4.4, buffers are no longer explicitly configured for each Schedule, but rather are derived automatically at the time of work schedule creation. For an explanation on how this works, see the Data Processing chapter in the
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- ProTrack Warehouse User Manual.
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- Scheduled activities are activities which occur every work day (such as lunches and breaks). To add scheduled activities, click Select Activity Click 'Select Activity' link. Select an activity from the popup window.
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image | Sch Create.jpg |
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title | Fig.137 Maintain Schedule - Adding A Schedule |
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- Select the Activity Type from the drop - down list. For breaks select the blank , or and for Start start or End end of Shift shift select those items accordingly.
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image | Sch Act Type.jpg |
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title | Fig.138 Maintain Schedule - Select Activity Types |
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- Type the Start Time start time and Duration duration for each activity.
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- shift activity, be sure the entered
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- start sime is X minutes prior to the
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- end time, where X is the Duration of the
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- Scheduled activities may be "'TA-Sourced"', meaning their times may be adjusted by a Time & Attendance import file. Check Select the checkbox check box for any scheduled activities which may be adjusted by a TA import file. Breaks, Lunches, Start of Shift, and End of Shifts may all be TA-sourced. See Section 5.2 for details on configuring Time & Attendance import files.
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image | Sch TA Source.jpg |
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title | Fig.139 Maintain Schedule - TA Sourced Activities |
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- Click Image Added Click Save to save the schedule.
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- Start of Shift and End of Shift must have at least a 1-minute duration.
- Schedule Activities can only include: Start of Shift (SOD), End of Shift (EOD), Breaks (Break 1, Break 2, etc), and Lunch.
- To delete the activities selected, select the delete
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- check box of the corresponding activities and click
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- Image Added.
- Once a Schedule has assignments associated to it, the Schedule cannot be deleted. If there are changes required in the Schedule use the Copy button to create a variant of this Schedule. The Schedule Name must be altered.
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Field | Description |
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Schedule Name | Specify a unique Schedule Name, which is alphanumeric. (Combination of Alphabets and Numbers) |
Effective Date | Select a date when the schedule has to be active which should be earlier than the expiration date. The default value is the next day's Date. |
Expiration Date | Select a date when a schedule expires |
Start Time | Enter the start time for a schedule |
End Time | Enter the end time for a schedule |
Facility | Select a facility name. Default value is All |
Schedule Date | Start Date is the only choice. |
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Searching Schedules
To search for particular schedules:
- Click Image Added in the Maintain Schedule screen and a popup window appears.
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image | Search Sch.jpg |
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title | Fig.140 Maintain Schedule - Search Schedule |
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- Schedule Name
- Effective Date
- To search for particular schedules:
- Click Search in the Maintain Schedule screen, the Search Schedule screen appears.
- To search for particular schedules, type the Schedule Name or click Image Removed and Image Added to select the Effective Date.
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- Click Image Added in the Search Schedule screen. The records matching the selected criteria are listed in the 'Schedule Search Results' section of the Maintain Schedule screen.
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- To list the schedules with schedule names starting with a particular character, you can type the character and click
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- Image Added. The Schedules starting with the given character are displayed in the 'Schedule Search Results' section.
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- If no search criterion is specified all the
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- schedules will be listed in the 'Schedule Search Results' section.
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Viewing and Editing Schedules
To view and edit a schedule:
- Search and list the schedules you want to view and edit in the 'Schedule Search Results' section by providing a search criterion (Refer Search Schedules).
- Click the selected schedule name link from the 'Schedule Search Results' section. The details of the selected schedule appear in the corresponding fields in the Maintain Schedule screen.
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image | Sch Search Results.jpg |
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title | Fig.141 Maintain Schedule - Schedule Search Results |
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- Change the required fields (Facility , and Schedule Name , and Schedule Buffer are not editable). You can change activity details in the 'Schedule Activities' section. To add new activities to the schedule, click the Select Activity link.
- Click Save Image Added to save the changes.
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- If you have made the changes in the editable fields and do not want to save the details, click Reset before you save the changes.
- If you want to add a schedule at this point in time, Click Add to bring the Maintain Schedule screen to the Add mode.
- To delete the activities selected, select the delete
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- Schedule Activities can only include: Start of Shift (SOD), End of Shift (EOD), Breaks (Break 1, Break 2, etc), and Lunch.
- Start of Shift (SOD), and End of Shift (EOD) are required Schedule Activities with a Duration of at least one-minute.
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- check box of the corresponding activities and click on the
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- Activity Name
- Activity Type
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- Image Added button.
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