Discipline Config

The Discipline Config in ProTrack Warehouse defines discipline criteria plans for employees. An employee can be assigned to one or more discipline plans.

To access the Maintain Discipline Plan screen:

1. Log in to ProTrack Warehouse.

2. Select Discipline Config on the Configuration menu. The Maintain Discipline Plan screen appears.
   
   
   ^{Fig.1 Maintain Discipline Plan}

    

   Maintain Discipline Plan Tab Descriptions

   Tab	Description
   Discipline Plan	Displays the information defined for a discipline plan.
   Steps	Displays the number of steps defined and decay types.
   Criteria	Displays the defined criteria for a discipline plan.
   Plan Type	Displays the content type of the discipline plan. The plan can be for employee or work cell.
   Activity	Displays the specific activities assigned to this plan.

   ^{Table 1. Maintain Discipline Plan Tab Descriptions}

Adding Discipline Plan

To add a Discipline Plan:

1. Type the Plan Name.
2. Click  to select the Effective Date.
3. Type the number of Discipline Buffer Days.

4. Type the number of days for the Review Period.
   
   
   ^{Fig.2 Maintain Discipline Plan - Adding Plan}

    

   Discipline Plan Field Descriptions

   Field	Description
   Plan Name	Type a Discipline name, which is alphanumeric (Combination of Alphabets and Numbers).
   Effective Date	Date which the plan will become effective. Effective Date defaults to tomorrow’s date. Past Dates cannot be selected.
   Discipline Buffer Days	Number of days after the review period is over before the calculation is run. This allows clerks to enter any missing delays or indirects before the plan runs. This value can be changed before the plan runs and will take effect immediately without having to restart the system.
   Review Period	Defines the number of days that will be reviewed for discipline.
   Discipline on Learning Curve	If checked, employees on learning curves will be disciplined as well as those who are not on a learning curve.

   ^{Table 2. Discipline Plan Field Descriptions}
    

5. Click the 'Steps' tab to assign discipline steps to the plan.
   
   
   
   ^{Fig.3 Maintain Discipline Plan - Discipline Steps}

    

   Steps Field Descriptions

   Field	Description
   Incent on Discipline Step	Select this check box if you want to provide a recommended step level.
   Step Level	Type the steps below which an employee would be considered for incentive.
   Fixed Duration	Type the decay duration in days. This represents how long a step level will take to decrement one level.

   ^{Table 3. Steps Field Descriptions}
    

6. Click 'Add New Step' link and a popup screen appears.
   
   
   <sup>Fig.4 Maintain Discipline Plan - Adding New Step
   
   
   Fig.5 Maintain Discipline Plan - Adding Steps</sup>

    

7. Type the Step Level and Step Name and click . The step level and step name are updated in the Level and Name fields in the Maintain Discipline Plan screen.
    

   Tip

   • To delete Steps, click Delete check box next to the step level.

8. Type in the number of days for a step level to decay in the Fixed Duration field.
   
   
   ^{Fig.6 Maintain Discipline Plan - Step Levels}

    

9. Click 'Criteria' tab to assign thresholds to the plan.
   
   
   ^{Fig.7 Maintain Discipline Plan - Criteria}

    

   Criteria Field Descriptions

   Field	Description
   Minimum Hours Requirement	Type the minimum hours required for an employee to be eligible for discipline.
   Performance Threshold	Type the expected performance, using 100% baseline in percentage, an employee must maintain. Employees with a performance below this threshold (not at it) will be flagged for discipline.
   Quality Threshold	If this check box is selected, quality will also be considered when determining if an employee will be disciplined.
   No. of Errors	Type the number of acceptable errors for the plan. If the number of errors an employee has is more than (not equal to) this value, they will be flagged for discipline.
   Measured As	Type the threshold error Percentage and select Units as the UOM.
   Rolling Average	Type the Rolling Average and select Days as the duration.

   ^{Table 4. Criteria Field Descriptions}
   
   

10. Type in the minimum required hours.
11. Type in the expected performance in percent.
12. If quality will also be considered, type in the number of errors, percent of errors, or rolling average.

13. Find and highlight the activities that will be considered for discipline. Select the 'Add' arrow to move the activities into the 'Included Activities' section.
     

    Info

    • Selecting the Independent Criteria for Home Activities check box will separate the performance and quality expectations for Home vs Non-Home activities. This allows employees to be held to a different expectation in what is considered their Home activities. Each employee's Home activities are configured in the Employee screen.

14. Click 'Plan Employee' tab to assign employees to the plan.
    
    
    ^{Fig.8 Maintain Discipline Plan - Assign Employees}

     

15. Click 'Select Employee' link and the Select Employee screen appears.
    
    
    ^{Fig.9 Maintain Discipline Plan - Select Employees}

     

16. Search for the employees from the list and click the check box next to the name.

17. Click  and the selected employees will be populated in the 'Select Employee' section. To remove an employee from the plan, select the Delete check box next to the name.
    
    
    ^{Fig.10 Maintain Discipline Plan - Selected Employees}

     

    Click  to save the plan.

Searching Discipline Plans

To search for particular discipline plans:

1. Click  in the Maintain Discipline Plan screen and the Search Discipline Plan screen appears.
   
   
   ^{Fig.11 Maintain Discipline Plan - Search Discipline Plans}

    

2. Type the Plan Name or click  to select an Effective Date.
    

   Tips

   • To list Discipline Plans with names starting with a particular character, enter the character into the field. For example, to search discipline plans starting with the character 'C', enter 'C' in the Plan Name to list discipline plans with names starting with C.
   • If no search criteria are specified all the discipline plans will be listed in the 'Discipline Search Results' section.

3. Click  in the Search Discipline screen. The records for the selected criteria are listed in the ‘Discipline Search Results’ section.
   
   
   ^{Fig.12 Maintain Discipline Plan - Search Results}

    

Viewing & Editing Discipline Plans

To view and edit the discipline plans:

1. Search and list the discipline plans you want to view or edit in the ‘Search Results’ section.

2. Click the Plan Name link from the ‘Discipline Search Results’ section. The details of the discipline plan appear in the corresponding fields in the Maintain Discipline Plan screen.
    

   Info

   • The fields Discipline Plan name and Plan Type cannot be edited.
   • If you have made the changes in the fields and do not want to save the details, click before you save the changes.
   • If you want to add discipline plan at this point, click to clear the fields and to bring the screen to add mode.
3. Change the required fields.
4. Click  to save the changes.

To Delete Steps in a plan:

1. Search and list the discipline plans you want to view or edit in the ‘Search Results’ section.
2. Click the Plan Name link from the ‘Discipline Search Results’ section. The details of the discipline plan appear in the corresponding fields in the Maintain Discipline Plan screen.
3. Click the ‘Steps’ tab.
4. Select the corresponding ‘Delete’ check boxes of the steps that are to be deleted.
5. Click  and the steps that were selected are deleted from the system.

To delete Employee(s) from a Discipline plan :

1. Search and list the discipline plans you want to view or edit in the ‘Search Results’ section.
2. Click the Plan Name link from the ‘Discipline Search Results’ section. The details of the discipline plan appear in the corresponding fields in the Maintain Discipline Plan screen.
3. Click on ‘Plan Employee’ tab.
4. Select the corresponding ‘Delete’ check boxes of the employees who are to be deleted from the discipline plan.
5. Click  and the selected employees are removed from that discipline plan.

Deleting Discipline Plan

To delete the discipline plans:

1. Search and list discipline plans you want to delete in the ‘Discipline Search Results’ section.
2. Select the check box next to each discipline plan.

3. Click  and the selected discipline plans are deleted.
    

   Info

   • The discipline plans with assigned employees cannot be deleted. In this case, delete the employees assigned and then delete the discipline plan.