Department

A department in ProTrack Warehouse is an attribute associated with an employee and is used for reporting purpose.

Field Description

• When an associate moves between Departments all transactions will roll-up under the associate's Home Department, since the Department is independent of transaction. Example: Home Department = Selection, Transactions Worked = Selection, Cleaning, & Receiving, all data will be reported under Selection.

Accessing the Maintain Department Screen
The Maintain Department screen helps you to add, search, view, delete and print departments in the system.

1. To access the Maintain Department screen:

1. 1. Log in to ProTrack Warehouse.
   2. Select Department under the Employee menu. The Maintain Department screen appears.

Add Departments
You can add department to the employee by using the Maintain Department screen.
To add a new department:

1. 1. Access the Maintain Department screen (Refer Maintain Department ).

Maintain Department

1. 1. Type the Department Name and Department Description and select the facility from the Facility list.
   2. Click Save to save the department

Search Departments
The departments can be searched for by providing the following search criteria in the Search Department screen:

• Department Name
• Facility

To search for particular departments:

1. Click Search in the Maintain Department screen, the Search Department screen appears.
2. You can search the department by typing the Department Name or by selecting the facility name from the Facility list.

Maintain Department - Search Department

• To list the Departments with Department Names starting with a particular character, you can type the character in the search criteria. All the departments starting with that character are displayed in the search results list.
• The Wildcard character '' can be used to represent a single character. For example, to list the department Dep-001, enter 'D_p-001' in the Department Name field._

1. Click Search in the Search Department screen. The records for the selected criteria are listed in the 'Department Search Results' section of the Maintain Department screen.

Maintain Department - Search Department Results

• If no search criteria are specified all the records will be listed in the 'Department Search Results' section.

View and Edit Department
Departments can be viewed and edited from the 'Department Search Results' section in the Maintain Department screen. Departments can be viewed or edited based on the privileges of the user.
To view and edit the department:

1. Search and list the departments you want to view and edit in the 'Department Search Results' section by providing a search criterion (Refer Search Departments).
2. Click the department name link from the 'Department Search Results' section. The details of the selected department appear in the corresponding fields in the Maintain Department screen.
3. Change the Field Description and click Save to save the changes.

• Department Name and Facility fields cannot be edited.

Maintain Department - Edit Maintain Department

• If you have made the changes in the field Description and do not want to save the details, click Reset before you save the changes.
• If you want to add a department at this point in time, Click Add to bring the Maintain Department screen to the Add mode.